RFQ Software to source from and compare suppliers
Why digitize your RFQ process?
RFQs are a core part of procurement, but managing them manually is time-consuming and error-prone:
- Scattered files and multiple versions
- Difficulty comparing bids objectively
- Complex audit trails and approvals
With Weproc, you can structure your RFQs online, standardize bid collection, and compare supplier proposals in a single click.
In less than 1 minute, see how suppliers use the portal to respond to an RFQ!
The key steps of your RFQ process with Weproc!
Even before launching an RFQ, Weproc helps you structure your purchasing process.
From a single interface, you can:
Identify internal needs and consolidate them into a centralized purchase requisition.
Access your supplier database, kept up-to-date via the Supplier Portal.
Define selection criteria and weighting (price, lead times, CSR, quality, etc.).
Create your RFQ package (specifications, attachments, etc.) in just a few clicks.
Once everything is ready, you can launch your RFQ with ease—ensuring full traceability and transparency.
Create your RFQ
Define the scope of your sourcing event directly in Weproc.
Set up your lots, deadlines, budgets, and evaluation criteria.
Import your documents (specifications, contractual terms, etc.).
Standardize the required response format to simplify comparison.
The goal: Turn a time-consuming process into a seamless, documented, and manageable workflow.
Invite Suppliers via the Dedicated Portal
Thanks to the Supplier Portal, your partners automatically receive an invitation to respond to your sourcing event.
Secure and structured document submission (quotes, attachments, supporting documents, etc.).
Ability to customize their proposal based on the defined criteria.
Real-time tracking of response progress.
Save your team significant time while providing a seamless experience for your suppliers.
Receive and Centralize Bids
All supplier responses arrive in one place, in a summary table.
View bids according to the criteria you set.
Easily filter, export, and archive data.
Avoid duplicates, oversights, and manual comparisons in Excel.
Every bid is automatically linked to its supplier and documentation, ensuring a complete audit trail.
Compare and Evaluate Proposals
Weproc’s built-in multi-criteria comparison tool automatically calculates the differences between bids based on your weighting.
Automatic analysis of price, lead times, CSR criteria, warranties, and terms.
Instant generation of a comparison report.
Selection rationale ready for audit or approval.
Make fully objective decisions based on clear, comparable data.
Approve, Justify, and Place Orders
Once the best bid is selected, the decision goes through a configurable approval workflow.
Automated approval routing based on your internal rules.
Sign and archive decisions within Weproc.
Directly convert the winning bid into a purchase order.
Every step is tracked, approved, and documented to guarantee the compliance of your procurement process.
Measurable benefits
Procurement optimization is a key challenge for all SMBs and mid-market companies.
Once they get started, they want to move fast. That’s why we developed Weproc, an easy-to-use and highly effective procurement management software.
de temps sur la gestion des consultations
de réactivité fournisseurs
de traçabilité sur chaque décision
FAQ – RFQ Software Weproc
Frequently Asked Questions
Have questions? We have answers!
Supplier management is the essential process that allows companies to select, evaluate, and manage relationships with their suppliers. It aims to optimize performance, product or service quality, and profitability.
Effective supplier management helps reduce costs, improve the supply chain, and achieve the company’s strategic goals. Furthermore, it fosters long-term supplier relationships while mitigating supply risks for your various business locations.
Each invited supplier gets access to a dedicated Supplier Portal, with no installation or complex account setup required.
There, they can find:
The documents you’ve sent (specifications, attachments, etc.)
The structured response form based on your criteria
A secure space to submit their quotes and supporting documents
The Portal ensures a seamless experience for your partners and consistent bid reception for your procurement team.
The Weproc multi-criteria comparison tool automates the comparison of all received responses.
You can weight your criteria (price, lead times, CSR, quality, warranties, after-sales service, etc.) according to your priorities, and the system automatically calculates a score for each bid.
The result: a clear overview, an objective ranking, and an analysis report generated in one click for your internal approvals or audits.
Yes. Weproc includes a configurable approval workflow tailored to your organization.
Each decision (selection, approval, order) can follow a specific approval route based on:
The project amount
The spend category
The requesting or approving department
This guarantees a complete audit trail and perfect internal compliance, while streamlining approvals.
Weproc is designed primarily for private companies (SMBs, mid-market, and large enterprises) that want to digitize their internal RFQ processes.
The platform is not a publication tool for public tenders, but it does allow you to:
Formalize equivalent internal tendering procedures (with traceability and transparency)
Prepare and track structured, private sourcing events
For public tenders, you must use official government platforms, but Weproc can be an excellent complementary tool for your upstream processes.
Absolutely. Weproc is hosted in France, compliant with GDPR, and meets all data protection requirements.
All information (documents, bids, communications) is:
Stored on secure servers located in France
Encrypted and backed up daily
Accessible only to authorized users
🇫🇷 By choosing Weproc, you are opting for a sovereign, secure, and responsible solution, developed and supported from Toulon, France.